City of Gold Hill
City of Gold Hill invites qualified Contractors to submit proposals describing their technical and financial qualifications to provide full-service operations, maintenance, and management of wastewater treatment facilities. Subject to approval by the City Council, the contract term under consideration is for 6 (6) years with two (2) optional 3-year renewals. Proposals for Operation, Maintenance, and Management of Gold Hill Wastewater Treatment Facilities for the City of Golf Hill will be received by the City of Gold Hill, Office of the City Manager, at 420 6th Ave., Gold Hill, OR 97525, until 2:00 P.M. on February 22, 2023. The outside envelope should be labeled “Proposal for the Operation, Maintenance, and Management of the WWTF.” The Gold Hill WWTF includes the Gold Hill Wastewater Treatment Facility and wastewater collection system.
The Gold Hill Wastewater Treatment Facility (GHWWTF), located at 2177 2nd Ave, Gold Hill, Oregon, 97525 is operated by Rogue Valley Sewer Services (RVSS) and consists of a CAS facility with a present design capacity of 0.35 million gallons per day (MGD). Proposals will also include operations and maintenance of the collections system.
The full-service contract operation requires the Contractor to provide all GHWWTF operational costs and maintenance staff.
The Contractor will be responsible for:
- All aspects of facility management, personnel, operation and maintenance, and for all costs, including hiring, training, and administering all personal-related issues.
- Dewatering, hauling, and disposal of grit and bio-solids.
- Furnishing and maintaining vehicles and light-duty service trucks to carry on daily operations.
- Maintaining all land, buildings, improvements, and permanent equipment in association with the GHWWTF. Equipment maintenance shall be performed by the Contractor in accordance with the manufacturer’s recommendations, and the Contractor will be required to provide proof therefore to the satisfaction of the City.
- Meeting all regulatory requirements and for operating, maintaining, and managing the GHWWTF in compliance with all other applicable local, state, and federal laws and regulations.
- Laboratory and analytical services shall be included in the scope and associated pricing.
The City will be responsible for:
- Required capital expenditures
- Utility cost, including electric, water, and gas
- Network and WIFI connectivity.
The Contractor will be required to submit an annual budget request for approval that includes all of the City cost items listed above.
The City will conduct a mandatory pre-submission conference and tour of the facilities on February 1, 2023, starting at 10:00 am at City Hall located at 420 6th Ave., Gold Hill, Oregon 97525.
The information requested is to be organized in accordance with the format outlined in the Request for Qualifications/Proposals (RFQP) document and is to be bound into one (1) volume. Each proposal should respond to all information requested in the RFQP document. A proposal may be rejected by the City if the proposal is not completed in its entirety and/or is not organized as outlined in the RFQP document.
Any Proposal received after the time and date specified shall not be considered.
Questions pertaining to this Request for Qualifications/Proposals must be submitted to the City’s contract Engineer, Daniel Scalas, P.E. in writing by email to dscalas@adkingsengineering.com no later than 2:00 pm on February 17, 2023. Questions not received in writing by that deadline shall be forever waived.
Digital Bidding Documents of the Request for Qualifications/Proposals may be obtained from QuestCDN’s website: http://www.QuestCDN.com beginning 01/13/2023. The digital Bidding Documents may be downloaded for a non-refundable fee of $25.00 by inputting QuestCDN eBidDoc Number 8351738. Assistance with free QuestCDN membership registration, document downloading, and working with the digital Project information may be obtained at QuestCDN.com, 952-233-1632, or via e-mail at infor@questcdn.com.
The REQUEST FOR PROPOSAL DOCUMENT may be reviewed at the following locations:
City of Gold Hill (www.cityofgoldhill.com) 420 6th Avenue, Gold Hill, OR 97525
Mwdford Builders Exchange (https://medfordbuilders.com) 2330 Crater Lake Ave., Medford, OR 97504
Klamath Builders Exchange (www.facebook.com/KlamathBuilders/) 724 Main Street, Klamath Falls, OR 97601
Douglas Plan Center (www.dcplancenter.com) 3086 NE Diamond Lake Blvd., Ste. D, Roseburg, OR 97470
Eugene Builders Exchange (www.ebe.org) 2640 11th Ave., Eugene, OR 97402
Premier Builders Exchange (www.plansonfile.com) 1902 NE 4th St., Bend, OR 97701