Oregon Department of Environmental Quality
Initial Posting Date: 04/20/2023
Application Deadline: 04/30/2023
Agency: Department of Environmental Quality
Salary Range: $2,874 – $4,172
Position Type: Employee
Position Title: Central Services Division Support Specialist (Office Specialist 2)
Job Description:
The Oregon Department of Environmental Quality strives to build and sustain an inclusive environment that embraces and values diversity. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or physical or mental disability. Candidates from diverse backgrounds are encouraged to apply. We are most interested in finding the best candidate for the job, and that candidate may not meet every one of our listed preferred qualifications. Lived experience may count towards the preferred qualification. If you are excited about this position, we encourage you to apply. If you are unsure as to whether or not you meet the qualifications of this position, please contact us to discuss your application.
Are you passionate about preserving, enhancing, and protecting Oregon’s environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ). At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water. Here is a video about DEQ: https://youtu.be/E-Cs6M9AAlU
The Oregon Department of Environmental Quality has a full-time opportunity for a Central Services Division Office Support Specialist (Office Specialist 2) in Portland, Oregon.
Please consider joining an innovative team, and work to advance our agency’s mission to protect and improve Oregon’s environmental quality. The Central Services Division (CSD) assists the Agency in achieving its mission by providing central management services for the agency in accounting, budgeting, information systems, human resources, health and safety, training, policy and organizational development, purchasing, and facilities management. The division serves headquarters and 3 regional divisions, the Vehicle Inspection Program, and the Laboratory and Environmental Assessment Division. Services are provided for over 700 positions, various local and regional governments, and directly to citizens.
Click here to view a map of all of the DEQ offices.
What you will do!
You will provide clerical, administrative, and reception support for the Central Services Division, including, but not limited to, operating the agency multi-line telephone console at Reception; answering telephone and in-person inquiries on general agency operations, programs, and functions; managing fleet vehicle reservations and checkout for DEQ staff; providing clerical and administrative support to CSD managers and section staff, including copying, mailing, scanning, faxing, data entry, and composition of correspondence; scheduling meetings and training; reserving conference rooms; purchasing office supplies; preparing meeting agendas and taking meeting minutes; and coordinating the DEQ mail room operations.
What’s in it for you!
The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 11 paid holidays a year. In addition, we offer membership in the Public Employees Retirement System (PERS), and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). If you are passionate about Oregon’s environment, apply today!
This is a full-time, AFSCME represented position.
This recruitment may be used to fill future vacancies.
What are we looking for?
Minimum Qualifications: 2 years of general clerical experience, 1 year of which included typing, word processing, or other experience generating documents.
Candidates who are most competitive will also reflect the following:
- Experience with Microsoft Office products (Word, Excel, Outlook, and Teams); experience entering data and maintaining databases.
- Experience using software for records management.
- Excellent verbal and written communication skills, interpersonal skills, customer service skills, and time management skills.
- High aptitude for learning new things and an ability to pay attention to detail.
- Ability to work on tight deadlines in environments with shifting priorities and demands.
- Ability to act professionally and courteously with internal and external individuals, including coworkers, managers, other staff, and members of the public.
- Experience with multi-line phones.
Working Conditions:
DEQ believes in a diverse and inclusive work environment. All employees are expected to contribute to a work environment that collectively values and benefits from respecting its diversity and promotes a culture of inclusiveness. Work is conducted primarily in a fast-paced, in-person office setting with extensive daily use of a computer. Occasional statewide travel required to attend meetings, trainings, and conferences, as well as to conduct staff training.
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Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the “What are we looking for?” section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.
Veterans Information:
DEQ provides veterans’ preference points to all eligible veterans. For more information on veterans’ preference, please visit Veterans Resources, or call the Oregon Department of Veterans’ Affairs at: 1-800-692-9666. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.
Pay Equity:
As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit http://www.oregon.gov/das/hr/pages/equity.aspx for more information. Please note: the salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95% (6% goes to PERS and .95% covers payroll taxes). Please review the Classification and Compensation page for more details.
Work Authorization:
DEQ does not offer visa sponsorships. On the first day of employment, all hires will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States. In addition, hires will have three business days from their first day of employment to present documents that establish employment authorization and identity. DEQ is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
Questions/Need Help?
If you have questions about the recruitment or need assistance to participate in the application process, please contact Maddy Ouye, Human Resources Analyst, at maddy.ouye@deq.oregon.gov or (503) 347-5759. TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.
Are you interested in an Informational Interview with DEQ to learn more about working at DEQ, how current DEQ employees got to where they are today, and what opportunities there may be for you at DEQ? Please go here and complete the form: https://www.oregon.gov/deq/about-us/Pages/humanresources.aspx. Please note that informational interviews are not tied to an open recruitment. If you complete the form above, you will be put in the queue to have an informational interview with a Hiring Manager from our Informational Interview Registry.